If you’re running an RTO, you already know: compliance is non-negotiable.
One key requirement that must be met every year is submitting your Quality Indicator Survey data to ASQA—and the deadline is 30 June.
But don’t stress. Below is a simple, step-by-step guide to help you get it done fast and right.
Step 1: Understand What You Need to Submit
Each year, RTOs must report on two quality indicators:
- Learner Engagement
- Employer Satisfaction (only if relevant)
These indicators show how well your RTO is meeting student and employer needs—helping ASQA monitor the quality of training delivery nationally.
📘 For more detail, visit:
👉 ASQA – Quality Indicator Reporting
Step 2: Collect Feedback Using the Approved Templates
You’ll need to use the standard AQTF survey templates provided by ASQA.
🔽 Download official forms:
📩 Distribute the surveys to learners (and employers if applicable) via:
- SMS
- Online learning platforms
- Face-to-face sessions
📊 Make sure your sample represents the diversity of your student cohort, including different courses, campuses, and delivery modes.
Step 3: Analyse the Results
Once feedback is collected:
- Tally the responses
- Look for key trends—especially around satisfaction, engagement, and improvement areas
- Use a spreadsheet to summarise results for easier review
You’ll need to condense this data into the Quality Indicator Annual Summary Report, which you’ll submit to ASQA.
Step 4: Complete the Annual Summary Report
Use the official Word document provided by ASQA:
📄 Download it here:
👉 Quality Indicator Annual Summary Report (DOCX)
🖊 Make sure the report is:
- Accurately filled out
- Reviewed internally
- Signed by the CEO or senior manager of your RTO
Step 5: Submit to ASQA by 30 June
Once your Summary Report is ready:
📧 Email it to:
🗓 Submission Deadline: 30 June 2025
Pro tip: Keep a copy of your report and survey data stored securely in case of future audit.
Frequently Asked Questions (FAQs)
Q1: Do we have to survey employers?
A: Only if your RTO delivers training to or for employers.
Q2: Can we change the questions or use our own form?
A: No. You must use ASQA’s official AQTF Learner and Employer Questionnaires.
Q3: What if we don’t submit the report on time?
A: Failing to meet this deadline may impact your RTO’s compliance status and increase your risk rating during audit.
Q4: Can surveys be collected throughout the year?
A: Yes! In fact, collecting feedback on a rolling basis can help streamline the analysis process in June.
Final Reminder
The 30 June deadline is fixed—and completing your Quality Indicator Survey is an essential part of your RTO’s annual compliance.
Use the links above to download the forms, collect the right data, and submit with confidence.
If you need more information, visit the official ASQA resource page:
Disclaimer:
The information presented on the VET Resources blog is for general guidance only. While we strive for accuracy, we cannot guarantee the completeness or timeliness of the information. VET Resources is not responsible for any errors or omissions, or for the results obtained from the use of this information. Always consult a professional for advice tailored to your circumstances.
